Portfolio / WF-001 / Step 4 of 6

1040 intake to ready for preparation

Azure POC
Synthetic demonstrationWorkflow names, offices, people, metrics, and evidence are fictional.
Workflow overview

Step 4 of 6

Validate the current state

Review the evidence-backed flow, preserve office variants, and resolve decisions that could change the process or control model.

Mapped steps6
Office variants3
Blocking questions0
Traceable steps6 / 6

Proposed current state

Validation required before future-state design

Each step reflects only the offices and observations shown. Office-specific evidence has not been generalized into a firmwide standard.

Evidence-backed flow

Current-state map

1

Initiate

Office variantCS-0001

Send annual request

The coordinator sends the annual request after the engagement is authorized.

Office A
OB-0001
2

Collect

Office variantCS-0002

Receive portal documents

The documented intake procedure designates the portal as the system of receipt.

Office C
OB-0006
Office variantCS-0003

Associate documents to the client file

An associate manually associates received portal documents before readiness review.

Office B
OB-0003
3

Validate

DecisionCS-0004

Assess preparation readiness

The associate checks expected documents and decides whether the file is preparation-ready.

Office B
OB-0004
4

Resolve

Risk or pain pointCS-0005

Track missing-item follow-up

Missing-item follow-up is tracked outside the tax workflow system.

Office A
OB-0002
5

Release

ControlCS-0006

Authorize exception release

The intended procedure requires manager authorization before an exception file is released.

Office C
OB-0005

Decision queue

Validation questions

1 open / 3 total
QuestionOwnerEvidenceStatusAction
Which readiness criteria and release decision owner apply across the pilot offices?VQ-0002 / BlockingOffice B provides observed readiness behavior while Office C provides an intended exception control; the common decision model is unresolved.

Synthetic pilot decision: the documented manager release control governs exception release; readiness criteria remain practitioner-reviewed before any release decision.

Tax process owner
OB-0004OB-0005
resolvedConfirmed
Are non-portal intake exceptions permitted, and where must they be recorded?VQ-0003 / BlockingThe intended procedure names the portal, but the source limitation notes that local email exceptions may exist.

Synthetic pilot decision: approved portal and shared intake channels are permitted; personal email is excluded, and every exception must be recorded in the workflow system.

Process owner
OB-0006
resolvedConfirmed
Is coordinator-owned request delivery the common start activity outside Office A?VQ-0001 / NonblockingThe activity is currently supported by one reported interview.Tax transformation lead
OB-0001
openConfirmed

Step 5

Opportunity design is active

Confirmation is available only after every blocking validation question has a recorded resolution.